Should an outside presentation to a city tourism board be open to the general public?
Question: A city council appointed tourism board requested an organization come to town and give them a presentation, with q&a afterwards, on how they could and could not spend Hotel Occupancy Taxes (HOT). The board invited city council members and had the intent to invite the general public, but invited only a subset of the community. At the presentation, a quorum of the board was present. Members of the board asked questions of the presenter. Questions included examples of ways they had spent and planned to spend HOT funds. No meeting notice was posted about the event. Was this an Open Meetings Act event or not?
Yes, if a quorum of the board is present, and they’re deliberating (which this appears to be) or receiving information and asking questions of a third person (which this also appears to be), then this is a “meeting” under TOMA. See the definition below.
(4) “Meeting” means:
(A) a deliberation between a quorum of a governmental body, or between a quorum of a governmental body and another person, during which public business or public policy over which the governmental body has supervision or control is discussed or considered or during which the governmental body takes formal action; or
(B) except as otherwise provided by this subdivision, a gathering:
(i) that is conducted by the governmental body or for which the governmental body is responsible;
(ii) at which a quorum of members of the governmental body is present;
(iii) that has been called by the governmental body; and
(iv) at which the members receive information from, give information to, ask questions of, or receive questions from any third person, including an employee of the governmental body, about the public business or public policy over which the governmental body has supervision or control.